Why Vaultaproof
Most PMs, GCs, and contractors lose track of vendor insurance because it’s messy, inconsistent, and manual. Vaultaproof automates everything so nothing slips through the cracks.
Carriers remind their customer, not you. Even if a vendor renews, you often never receive the updated COI.
Vaultaproof sends automatic reminders to vendors and alerts you before anything expires.
Certificates arrive as ACORD, scanned PDFs, blurry photos, handwritten notes, bilingual packets, multi-page insurance binders.
Vaultaproof parses English, French, Spanish, all date formats, all layouts, all policy types to extract the true expiry.
Expired COIs, last year’s policy, personal auto, incomplete uploads, wrong business name - they happen constantly.
Vaultaproof automatically flags wrong/expired docs, missing pages, non-compliant coverage, and mismatched companies.
Excel tracking breaks once you have 10+ vendors, multiple projects, overlapping renewals, and multiple policy types.
Vaultaproof replaces spreadsheets, calendar reminders, inbox chaos, and broker phone tag. Everything is centralized and automatic.
If an uninsured vendor injures someone, damages property, or causes an incident, you can be held liable.
Vaultaproof catches lapses before they become your problem.
You send a secure upload link. Vendor uploads their PDF. Done.
No passwords. No accounts. No training. A 30-second workflow.
Used today by construction, HVAC, electrical, plumbing, landscaping, snow removal, trucking, cleaning, manufacturing, property management, security - any workflow that needs insured vendors.
Vaultaproof understands English, French, and Spanish - built for contractors across the United States.
No more misreading bilingual or Spanish COIs.
If you can upload a PDF, you can stay compliant.
No onboarding. No training calls. Works on phone or desktop.
A single uninsured contractor can cause five-figure losses, failed audits, or lost contracts.
Vaultaproof is $399 USD/month with unlimited COIs, vendors, and projects.
You can’t stop vendors from forgetting, but you can stop the consequences. Vaultaproof tracks, parses, reminds, alerts, organizes, and protects — automatically.