Why Vaultaproof
Vendor insurance slips when teams juggle inboxes, spreadsheets, and paper. Vaultaproof keeps uploads, checks, reminders, and proof in one place so you can move on.
Documents arrive messy: ACORD forms, scans, photos, and multi-page PDFs. Vaultaproof extracts key dates and coverage fields from common formats and flags items that look wrong or incomplete.
Expired COIs, wrong names, or missing pages show up fast. You get a status to review before they hold up a job.
Email threads and spreadsheets slip. Vaultaproof runs reminders, shows what is current vs expiring, and keeps every action time-stamped so you can prove what was sent.
You can't stop vendors from forgetting. Vaultaproof tracks expiries, flags mismatches, and reminds people before documents lapse.
On site, proof needs to be immediate. Vaultaproof generates a QR code per worker/vendor that shows their current documents instantly, so supervisors can verify and download in seconds.