Coverage (sample)
482
Documents tracked
Vaultaproof // Compliance Console
Upload any certificate and Vaultaproof tracks expiries and sends the reminders.
Designed for GCs, trades, and office managers who need COIs, WSIB/WorkSafe, fleet and umbrella proof without chasing vendors or updating spreadsheets.
Vendors or staff drop COIs (Acord 25), fleet, auto, and umbrella docs into your central console. We capture the expiry, show what’s valid, expiring, or expired, and email/SMS vendors long before anything lapses.
See it on mobile
Vaultaproof, sized for the field
The same console on your phone: send upload links, check expiring docs, and tap once to open the desktop view.
Prefer desktop? Tap “Use desktop console” in the app drawer any time.
How Vaultaproof works
- 1
Upload your COIs (Acord 25)
Drag-and-drop or email your COIs into Vaultaproof.
- 2
We track expiries automatically
We read the expiry date and place it on your timeline.
- 3
Vendors get reminders at 90/60/30/15 days
We email and text vendors before anything lapses.
Console preview
Sample console feed (mock data)
This is a sample demo view to show how Vaultaproof looks once you’re fully onboarded.
LIVEVaultaproof // Central console (sample data)
DashboardDocumentsVendors / StaffHistory
Network (sample)
164
Vendors / staff onboarded
Watch list (sample)
19
Expiring in < 30 days
Automation (sample)
78
Reminders queued
Documents queueAuto refresh every 60s
Northstar CraneValid
COI - General liability
Expiry: Jan 12, 2026
Atlas RiggingExpiring
Workers Comp certificate
Expiry: Feb 04, 2026
Summit ConcretePending review
Fleet schedule
Expiry: Awaiting upload
Nova SecurityExpired
Cyber rider
Expiry: Dec 09, 2025
- 90d: Email + SMS reminder
- 60d: Email + SMS reminder
- 30d: Email + SMS reminder
- 15d: Email + SMS reminder
- 0d: Day-of email reminder
- Reminder sent to Atlas Rigging (30d).
- Summit Concrete opened a magic link and uploaded fleet schedule.
- Nova Security marked expired and awaiting renewal.
Pricing
Pricing
Vaultaproof bills in USD. Self-serve, no demos, no onboarding projects.
Vaultaproof
$399 USD/month
- Unlimited COIs and vendors
- Unlimited users (owner + admins)
- All U.S. states
- Email + SMS magic-links for vendor uploads
- Automatic 90/60/30/15 day + day-of reminders
- Mobile-friendly for contractors and office admins
Need something more specialized or multi-entity? Start with Vaultaproof and contact us if you genuinely outgrow the unlimited plan.
Contact us
Need help or want a walkthrough?
Drop us a note and we’ll get back fast-whether you need onboarding help, want us to invite vendors for you, or just have questions about coverage.
info@vaultaproof.comWe typically reply in under one business day.
Report a bug
Found something broken?
Tell us what happened. We read every report and respond quickly from info@vaultaproof.com. No screenshots required—just describe the glitch.
We’ll email you if we need more details.